Agenda, June 16, 2020

Agenda for Clarksville CDC Monthly Meeting

June 16, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the June 19, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, June 15. 

1.    Approval of minutes from the May 19, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly financial and finance committee reports. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on activities related to Clarksville’s history. Mary Reed. 5 minutes.

5.    Discussion of new tenant lease document. Mary Reed. 3 minutes.

6.    Report on developments with the affordable housing funds being managed by Home Base. Mary Reed, 2 minutes.            

7.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes. 

8.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

9.    Other Business.

10.                  Executive Session, if necessary. 

Actions taken via Electronic Vote:  

5/20/20: The board approved the replacement of the air conditioning units at 1708 W. 10th. The unit at the B unit had gone out and needed immediate replacement. Since the unit at the A unit was the same age, the decision was made to replace it now, as well, and to add insulation in the attic of the B unit. Two bids were received. The Finance Committee recommended approval of Totally Cool’s bid to replace both units at a cost of $11, 522. We anticipate a rebate of $1,732, which will make our actual cost $9,790. This action was time-sensitive and could not wait until the June board meeting.

5/26/20: The board voted to accept bids from Kidd Gutters to install gutters at 1729 W 11th and 1821 Waterston, in the amounts of $1960 and $1768, respectively. Kidd Gutters was not the lowest bid, but the lowest bidder has proved to be not responsive. Installation of these gutters had been discussed and approved at the last Finance Committee meeting and as a pressing repair/improvement could not wait until the June board meeting.

5/29/20: The board voted to renew our annual insurance coverage with Higginbotham. This action was time-sensitive and could not wait until the June board meeting.

Agenda, May 19, 2020

Agenda for Clarksville CDC Monthly Meeting

May 19, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the May 19, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, May 18. 

1.    Approval of minutes from the April 21, 2020 Annual Meeting and monthly board meetings. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of the fiscal effects on the CCDC due to the coronavirus. BJ Friedman, 10 minutes.

5.    Election of officers. 5 minutes.

6.    Discussion of pending items regarding the amended CCDC Bylaws. Mary/Reed Kim O’Brien. 10 minutes.

7.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.

8.    Report on developments with the affordable housing funds being managed by Home Base. Mary Reed, 5 minutes.

9.     Preliminary discussion regarding spending priorities for the $50,000 OWANA affordable housing funds. Mary Reed. 10 minutes. 

10.  Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

11.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

12.                  Other Business.

13.                  Executive Session, if necessary. 

Agenda, May 19, 2020

Agenda for Clarksville CDC Monthly Meeting

May 19, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the May 19, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, May 18. 

1.    Approval of minutes from the April 21, 2020 Annual Meeting and monthly board meetings. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of the fiscal effects on the CCDC due to the coronavirus. BJ Friedman, 10 minutes.

5.    Election of officers. 5 minutes.

6.    Discussion of pending items regarding the amended CCDC Bylaws. Mary/Reed Kim O’Brien. 10 minutes.

7.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.

8.    Report on developments with the affordable housing funds being managed by Home Base. Mary Reed, 5 minutes.

9.     Preliminary discussion regarding spending priorities for the $50,000 OWANA affordable housing funds. Mary Reed. 10 minutes. 

10.  Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

11.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

12.                  Other Business.

13.                  Executive Session, if necessary. 

Annual Meeting Agenda, April 21, 2020

Agenda for Clarksville CDC Annual Meeting

April 21, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the April 21, 2020 Annual Meeting will be held via Zoom.

Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com, 512-517-0249) for instructions no later than Monday, April 20. 

1.             Presentation of the “State of the CCDC” Annual Report. Mary Reed, President.

2.             Presentation regarding the CCDC’s Financial Status. BJ Friedman, Treasurer.

3.             Presentation regarding the CCDC’s housing program. Rose Gabriel, Property Manager.

4.             Announcement of Election Results. BJ Friedman, acting as Election Administrator.

Agenda (Monthly Meeting), April 21, 2020

Agenda for Clarksville CDC Monthly Meeting

Upon Adjournment of the Annual Meeting

 In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the April 21, 2020 Annual and Monthly Meetings will be held via Zoom.

Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com, 512-517-0249) for instructions no later than Monday, April 20. 

1.    Approval of minutes from the March 17, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.     Discussion of the fiscal effects on the CCDC due to the coronavirus. BJ Friedman, 10 minutes.

5.     Report on developments with the affordable housing funds being managed by Home Base. Mary Reed, 5 minutes.

6.     Review of proposed performance review process for Rose Gabriel. Chris Thomas, 5 minutes.

7.    Report on annual CCDC membership drive. Kim O’Brien, 5 minutes.

8.    Discussion of calling a Special Meeting to approve amendments to the bylaws. Kim O’Brien, 3 minutes.

9.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

10.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

11.                  Haskell House tours update. Mary Reed, 3 minutes

12.                  Other Business.

13.                  Executive Session, if necessary. 

Actions taken via Electronic Vote:

·      On March 25, 2020, the board voted unanimously to conduct all annual membership drive activities online and via public postings—no door-to-door notices will be delivered. Information will be posted at Fresh Plus, the Neighborhood Center, and Mary Baylor Clarksville Park, as well as shared via email lists and the CCDC website. This item required immediate action and could not wait until the April meeting.  

·      On April 15, 2020, a majority of the board voted to approve the proposed scope of work ($5,000) for the make-ready at 1729B W. 11th Street. This item required immediate action and could not wait until the April meeting. 

Agenda, March 17, 2020

Agenda for Clarksville CDC Monthly Meeting

March 17, 2020

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the February 18, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

 3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of Fun Fest. Mary Reed, 20 minutes

5.    Update regarding affordable housing funds. Mary Reed, 5 minutes.

6.    Discussion of tenant responsibilities to the CCDC beyond following the rules and paying rent. Gregory Tran, 30 minutes.

7.    Approval of an amendment to the Tenant Rules. Mary, 3 minutes.

8. Review of proposed performance review process for Rose Gabriel. Chris Thomas, 5 minutes.

9. Discussion of upcoming Board of Directors election and annual CCDC membership drive. Kim O’Brien, 5 minutes. 

10. Discussion of calling a Special Meeting in April to approve amendments to the bylaws. Kim O’Brien, 3 minutes.

11.                  Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

12.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

13.                  Haskell House tours update. Mary Reed, 3 minutes

14.                  Other Business.

15.                  Executive Session, if necessary.  

Actions taken via Electronic Vote:

·      On March 7, 2020, the board voted to issue a 3-day lease termination notice to a tenant. This item required immediate action and could not wait until the March meeting.  

·      On March 8, 2020, the board voted to adopt a revised Tenant Rules document. This item was discussed at the February board meeting. The adopted version includes revisions suggested at that time.

Agenda, February 18, 2020

Agenda for Clarksville CDC Monthly Meeting

February 18, 2020

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the January 21, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Presentation of spread sheet info showing how much each of our tenants pays in rent and what their income is relative to the MFI for Austin and Travis County. Rose Gabriel, 10 minutes.

5.    Approval of Policy and Procedure document. Mary Reed, 5 minutes.

6.    Discuss and approve Tenant Rules document. Mary Reed, 15 minutes.

7.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

8.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

9.    Fun Fest update. Mary Reed, 3 minutes

10.                  Haskell House tours update. Mary Reed, 3 minutes

11.                  Other Business.

12. Executive Session, if necessary.   

Actions taken via Electronic Vote:

·      On February 5, 2020, the board voted to approve policies and procedures pertaining to the Tenant Selection Committee. This item had been scheduled for discussion at the January meeting, but there was no time to discuss it. Rather than wait until the February meeting, the board adopted the document via electronic vote.

·      On February 9, 2020, the board voted to approve the job descriptions for the CCDC property manager and financial manager. This item was discussed at the January meeting. The approved document includes suggested revisions discussed then. Rather than wait until the February meeting, the board adopted the document via electronic vote.

·      On February 14, 2020, the board voted to approve a contract with the City of Austin for funds for repairs to the Haskell House. This money was awarded through the CCDC’s application to  the City’s Heritage Tourism program. This matter was time-sensitive  and could not wait until the February board meeting.     

Agenda, January 21, 2020

Agenda for Clarksville CDC Monthly Meeting

January 21, 2020

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the November 19, 2019 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Approval of paid time off for Rose Gabriel, CCDC Property Manager and Financial Manager. Mary Reed, 5 minutes.

5.    Approve amended 2019-20 CCDC budget. BJ Friedman, 10 minutes.

6.    Discuss and approve Policy and Procedures document. Mary Reed, 20 minutes.

7.    Discuss and approve Job Description document. Mary Reed, 10 minutes.

8.    Discussion of pet policy. Paula Hern, 10 minutes.

9.    Discuss and approve Tenant Rules document. Mary Reed, 15 minutes.

10.                  Discuss and approve TSC document. Mary Reed, 10 minutes.

11.                  Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

12.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

13.                  Report on the Holiday Party. Paula Hern, 3 minutes.

14.                  Other Business.

15.                  Executive Session, if necessary. 

Action taken via Electronic Vote:

·      On January 16, 2020, the board voted to authorize the acceptance of a bid from Four Season Heat & Cool to replace the HVAC system at 1011A Charlotte in the amount of $4,130.

The tenant was without heat, so this matter was time-sensitive  and could not wait until the January board meeting.

Agenda, November 19, 2019

Agenda for Clarksville CDC Monthly Meeting

November 19, 2019

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the October 15, 2019 monthly board meeting. Kim O’Brien, 5 minutes.  

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes. 

4.    Update on money from the City to build 1611 W. 10th Street and to repair the Haskell House. Mary Reed and Rose Gabriel, 3 minutes.

5.    Where things stand with the new Land Development Code. Mary Reed, 5 minutes. \

6.    Reminder of Fall board retreat, rescheduled for Sunday, December 15. Mary Reed,10 minutes. 

7.    Information about the Holiday Party. Paula Hern, 5 minutes. 

8.     Solicitation of volunteers to decorate the Haskell House (inside and out.)  Mary Reed, 5 minutes.

9.    Other Business. 

10.                  Executive Session, if necessary. 

Agenda, October 15, 2019

Agenda for Clarksville CDC Monthly Meeting

October 15, 2019

5:30 p.m. *

Haskell House

1703 Waterston

PLEASE NOTE NEW MEETING TIME

1.    Approval of minutes from the August 20 and September 17, 2019 monthly board meetings. Mary Reed, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on funding application submitted to the City of Austin (for affordable housing bond funds for construction of a new CCDC house and Heritage Grant funds for repairs to the Haskell House.) Mary and Rose, 5 minutes.     

5.    Update on new land use code revision process. Mary Reed, 10 minutes. 

6.    Discussion of a Fall board retreat. Mary Reed,10 minutes.

7.    Other Business. 

8.    Executive Session, if necessary. 

·      The monthly meeting will be held at 5:30 p.m. this month only.

Agenda, September 17, 2019

Agenda for Clarksville CDC Monthly Meeting

September 17, 2019

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the August 20, 2019 monthly board meeting. Mary Reed, 5 minutes. (Minutes taken by Chris Thomas)

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

 3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on funding applications submitted to the City of Austin (for affordable housing bond funds for construction of a new CCDC house and Heritage Grant funds for repairs to the Haskell House.) Mary and Rose, 5 minutes.     

5.    Update on new land use code revision process. Mary Reed, 10 minutes.

6.    Discussion of a Fall board retreat. Mary Reed,10 minutes.

7.    Other Business.

8.    Executive Session, if necessary. 

Action taken via Electronic Vote:

·      On August 29, 2019, the board voted to authorize Rose Gabriel to increase the amount of money the CCDC will contribute toward the construction of a new affordable house to be located at 1611 West 10th to $100,000. The total cost of the project is projected to be $197,950. American Youth Works will contribute $20,000 in services toward the $97,950 balance. The remaining $77,950 will be paid for with City of Austin affordable housing bond fund money.

This matter was time-sensitive and could not wait until the September meeting.

Agenda, August 20, 2019

Agenda for Clarksville CDC Monthly Meeting

August 20, 2019

6:30 p.m.

Haskell House

1703 Waterston 

1.    Approval of minutes from the July 16, 2019 monthly board meeting. Mary Reed, 5 minutes. (Minutes taken by BJ Friedman) 

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on funding applications submitted to the City of Austin (for affordable housing bond funds for construction of a new CCDC house and Heritage Grant funds for repairs to the Haskell House.) Mary and Rose, 5 minutes.     

5.    Presentation of the CCDC’s draft audit. Pamela Hill, auditor, 15 minutes.

Note: this item will be taken up at 7 p.m.

6.    Report on new land use code and planning done so far with Aubrey Carter and members of OWANA. Mary Reed, 10 minutes.

7.    Report on Ice Cream Social. Mary Reed, 3 minutes.

8.    Other Business.

9.    Executive Session, if necessary.

Actions taken via Electronic Vote:

·      On August 1, 2019, the board voted to authorize Rose Gabriel to submit an application on behalf of the CCDC to the Austin Housing Finance Corporation for up to $175,000 for affordable housing bonds to construct a new CCDC house to be located at 1611 W. 10th. The action was approved unanimously.

·      On August 13, 2019, the board voted to approve applying to Frost Bank for an unsecured line of credit in the amount of $50,000. The action was approved by more than the 2/3 majority required by the CCDC bylaws.

Both of these matters were time-sensitive and could not wait until the August meeting.

Agenda, July 16, 2019

Agenda for Clarksville CDC Monthly Meeting

July 16, 2019

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the May 21 and June 18, 2019 monthly board meetings. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Appointment to the Tenant Selection Committee. Chris Thomas, 5 minutes.

5.    Update on CCDC house to be located at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

6.    Report about new land use code and zoning map and steps we need to take. Mary Reed. 10 minutes

7.    Reminder of upcoming Ice Cream Social, to be held on Sunday, August 4, 3-5 p.m., at the Haskell House. Mary Reed, 5 minutes.

8.    Other Business

9.    Executive Session, if necessary

Action taken via Electronic Vote:

On July 9, 2019, the board voted to approve an expenditure not to exceed  $4,000 to Holt Carson, Inc. for surveying services at the site of the proposed CCDC affordable housing unit to be located at 1611 W. 10th Street.

This matter was time-sensitive and could not wait until the July meeting.

Agenda, June 18, 2019

Agenda for Clarksville CDC Monthly Meeting

June 18, 2019

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the May 21, 2019 monthly board meeting. Kim O’Brien, 5 minutes.       

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.  

5.    Update on CCDC house to be located at 1611 W. 10th Street, including a presentation of preliminary interior drawings by Austin YouthWorks. Rose Gabriel and Austin YouthWorks representatives, 15 minutes. (Item to be taken up at 7 p.m.)

6.    Report on project proposed for 1400 West Lynn. Mary Reed, 5 minutes.

7.    Select date for Ice Cream Social. Mary Reed, 5 minutes.  

8.    Other Business 

9.     Executive Session, if necessary

Agenda, May 21, 2019

Agenda for Clarksville CDC Monthly Meeting

May 21, 2019

6:30 p.m.

Haskell House

1703 Waterston 

1.    Approval of minutes from the April 16, 2019 annual and monthly board meetings. Kim O’Brien, 5 minutes.   

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Election of CCDC officers for 2019-2020. Mary Reed, 5 minutes.

5.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.

6.    Presentation regarding a COA program which allows residents to close their street to traffic for a block party. Adam Greenfield, Streets for All, 10 minutes. (Note: this item will be taken up at 7 p.m.) 

7.    Update on CCDC house to be located at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

8.    Report on the Clarksville Family Fun Fest, May 19, 2019. Mary Reed, 5 minutes                  

9.    Other Business

10.      Executive Session, if necessary

Action taken via Electronic Vote:

On April 25, 2019, the board voted to approve an expenditure of $5,000 to American YouthWorks/Austin toward the cost of architectural plans, structural plans, topographical survey, and other items needed to move forward with construction of a new CCDC affordable housing unit to be located at 1611 W. 10th Street.

This matter was time-sensitive and could not wait until the May meeting.

Agendas, Annual and Monthly Meetings, April 16, 2019

Agenda for Clarksville CDC Annual Meeting

April 16, 2019

6:30 p.m.

Haskell House

1703 Waterston

1.             Presentation of the “State of the CCDC” Annual Report. Mary Reed, President. 

2.             Presentation regarding the CCDC’s Financial Status. BJ Friedman, Treasurer.

3.             Presentation regarding the CCDC’s housing program. Rose Gabriel, Property Manager.

4.             Announcement of Election Results. Kim O’Brien, acting as Election Administrator 

Agenda for Clarksville CDC Monthly Meeting

April 16, 2019

Upon Adjournment of the Annual Meeting

1.    Approval of minutes from the February 15, 2019 monthly board meeting. Kim O’Brien, 5 minutes.       (Note: Due to the absence of the presiding officers, the March monthly board meeting was not held.)

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on CCDC Membership Drive. Kim O’Brien, 5 minutes.

5.    Discussion of Clarksville Buaas-Martin LHD effort. Mary Reed, 15 minutes. 

6.    Report on plans for the May 19, 2019 Clarksville Family Fun Fest, 1-5 p.m. Mary Reed, 5 minutes                   

7.    Other Business

8.     Executive Session

Agenda, February 19, 2019

Agenda for Clarksville CDC Monthly Meeting

February 19, 2019

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the January 15, 2019 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on Clarksville Buaas-Martin LHD informational house parties. Mary Reed, 10 minutes.

5.    Update on 1002 Charlotte. Mary Reed, 1 minute.

6.    Discussion of annual membership drive and upcoming Board of Directors election (4 positions up for election; voting to take place April 16, 2019, prior to the Annual Meeting.) Kim O’Brien, 5 minutes.

7.    Report on plans for the May 19, 2019 Clarksville Family Fun Fest. Mary Reed, 5 minutes            

8.    Other Business

9.     Executive Session, if necessary

Notice of action taken by electronic vote:

On January 29 and 31, 2019, the board took action on two tenant matters: one regarding possible adjustment to a rent increase schedule, the other waiving of late fees due to federal government shut-down.

Agenda, January 15, 2019

Agenda for Clarksville CDC Monthly Meeting

January 15, 2019

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the November 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on upcoming Clarksville Buaas-Martin LHD informational house parties. Mary Reed, 10 minutes.

5.    Update on 1002 Charlotte. Mary Reed, 5 minutes.

6.    Report on CCDC/OWANA Holiday Party, held December 15, 2018. Paula Hearn, 5 minutes.

7.    Initial planning discussion for the 2019 Clarksville Family Fun Fest. Mary Reed, 7 minutes

8.    Other Business

9.     Executive Session

Agenda, November 20, 2018

Agenda for Clarksville CDC Monthly Meeting

November 20, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the October 16, 2018 monthly board meeting. Kim O’Brien, 5 minutes.   

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Welcome Aly Byatt to the CCDC Board of Directors. (Appointed in October to fill the vacancy left by Teri Taylor’s resignation.) Mary Reed, 5 minutes.     

5.    Report on COA-sponsored LHD information session for property owners, held November 8 at St. Luke Church and discussion of next steps. Mary Reed, 10 minutes.

6.    Update on 1002 Charlotte. Mary Reed, 7 minutes.

7.    Report on the CCDC 40th Birthday Party, held October 28 at the Haskell House. Mary Reed, 5 minutes.

8.    Report on CCDC/OWANA Holiday Party. Paula Hearn, 5 minutes.

9.    Other Busines

10.    Executive Session (if necessary.)

Agenda, October 16, 2018

Agenda for Clarksville CDC Monthly Meeting

October 16, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the August 21 and September 18, 2018 monthly board meeting (August minutes recorded by Chris Thomas; September minutes recorded by Paula Hern.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes

4.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.          

5.    Reminder of Board training for Local Historic District, October 17, 6:30 p.m., Haskell House. Mary Reed, 5 minutes.

6.    Reminder of COA-sponsored LHD information session for property owners, November 8, 7 p.m., St. Luke Church. Mary Reed, 5 minutes.

7.    Review plans for the CCDC 40th Birthday Party, October 28, 3-5 p.m., Haskell House. Mary Reed, 5 minutes.

8.    Update on 1002 Charlotte. Mary Reed, 7 minutes.

9.    Other Business

10.    Executive Session (if necessary.)

Action taken via Electronic Vote:

Due to a lack of quorum at the September meeting, electronic votes were taken on the following items. These matters were time-sensitive and could not be postponed until the October meeting.

·      On September 21, 2018, the board voted unanimously to approve the proposed FY 2018-19 Budget.

·      On September 22, 2018, on a motion by BJ Friedman, seconded by Paula Hern, Gregory Tran was unanimously appointed to a vacancy on the Tenant Selection Committee. He fills a board member slot on the TSC vacated by the resignation of Teri Taylor from the CCDC Board. His term runs through May 2020.

·      On September 23, 2018, on a motion by Kim O’Brien, seconded by Aubrey Carter, BJ Friedman was unanimously elected to fill the vacant Treasurer position vote. She replaces Teri Taylor. Her term runs through May 2019.