Special Meeting Agenda, June 20, 2023

Agenda for a Special Meeting of the Clarksville CDC Board of Directors

Tuesday, June 20, 2023

6:30 p.m.

Haskell House

1703 Waterston Avenue

(The meeting will be held outside, weather permitting)

1.     Discussion and vote on the sale of 1807 W. 11th Street.

2.     Discussion and vote on drawing down on the existing Line of Credit.

3.     Discussion and vote on securing a home equity loan.

4.     Executive Session, if necessary.         

Agenda, May 16, 2023

Agenda for Clarksville CDC Monthly Meeting

May 16, 2023

6:30 p.m.

Haskell House

1703 Waterston Avenue

(Weather allowing, the meeting will be held outside.)

1. Approval of minutes from the April 18, 2023 Annual and Monthly meetings. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. Brad Prak, Prak Property Management, 5 minutes.

3. Monthly property reports:

a. CCDC properties managed by Prak Property Management. Brad Prak, 5 minutes.

b. New construction at 1611 W. 10th Street. Kim O’Brien, 5 minutes.         

4. Election of officers. 5 minutes.

5.  Discussion of long-term financial needs, Mary Reed. 15 minutes.

6. Other Business.

7. Executive Session, if necessary.

Action taken via Electronic Vote:

On May 12, 2023, the board approved an income qualification for a CCDC property. This matter was time-sensitive and could not wait until the May meeting.

On May 12, 2023, the board approved the renewal of our insurance policies. This matter was time-sensitive and could not wait until the May meeting.

Agenda, April 18, 2023

Agenda for Clarksville CDC Monthly Meeting, April 18, 2023

Upon Adjournment of the Annual Meeting

1. Approval of minutes from the March 21, 2023 monthly board meeting. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. Brad Prak, Prak Property Management, 5 minutes.

3. Monthly property reports:

a. CCDC properties managed by Prak Property Management. Brad Prak, 5 minutes.

b. New construction at 1611 W. 10th Street. Kim O’Brien, 5 minutes.

4. Report on “Clarksville Conversations: Sundays at the Haskell House” event: Jessica Gilzow, Austin Parks & Recreation, “Planting a Pollinator Garden” held March 26. Mary Reed, 5 minutes.

5. Reminder of upcoming Ice Cream Social, April 30, 1-3 p.m., Haskell House. Mary Reed, 5 minutes.

6. Update regarding CCDC’s new website. Mary Reed, 5 minutes.     

7. Other Business.

8. Executive Session, if necessary.

Action taken via Electronic Vote:

On March 24, 2023, the board voted to support the proposed plans for 1812 11th Street. Mary will send a letter to the Historic Landmark Commission at the appropriate time. The matter was time-sensitive and could not wait until the April meeting.

Annual Meeting Agenda, April 18, 2023

Agenda for Clarksville CDC Annual Meeting

April 18, 2023

6:30 p.m.

Haskell House

1703 Waterston Avenue

(Weather allowing, the meeting will be held outside.)

1.              Presentation of the “State of the CCDC” Annual Report. Mary Reed, President.

2.              Presentation regarding the CCDC’s Financial Status. BJ Friedman, Treasurer.

3.              Presentation regarding the CCDC’s housing program. Brad Prak, Property Manager.

4.              Announcement of Election Results. Kim O’Brien, acting as Election Administrator.

Agenda, March 21, 2023

Agenda for Clarksville CDC Monthly Meeting

March 21, 2023

6:30 p.m.

Haskell House

1703 Waterston

1. Approval of minutes from the January 17, 2023 monthly board meeting. Kim O’Brien, 5 minutes. (Note: the Board did not meet in February)

2. Presentation of monthly financial reports. 10 minutes.

3. Monthly property reports. 10 minutes.

a. CCDC properties managed by Prak Property Management.

b. New construction at 1611 W. 10th Street.

c. Renovation projects funded by OWANA funds.

4. Approval of the 2022 Audited Financial Statement. BJ Friedman, 5 minutes.

5. Reminder of upcoming board elections and Annual Meeting (April 18, 2023.) Kim O’Brien, 5 minutes.

6. Report on successful Amplify Austin campaign (March 1-2.) Kim O’Brien, 5 minutes.

7. Announcement of inaugural “Clarksville Conversations: Sundays at the Haskell House” event: Jessica Gilzow, Austin Parks & Recreation, “Planting a Pollinator Garden,” Sunday, March 26, 2-3 p.m. Mary Reed, 5 minutes.

8. Discussion of date for Ice Cream Social. Mary Reed, 10 minutes.

9. Update regarding CCDC’s new website. Mary Reed, 5 minutes

10. Review of plans for 1820 West 11th -- renovation of existing house and new construction. Aubrey Carter, 5 minutes.  

11. Other Business.

12. Executive Session, if necessary.

Action taken via Electronic Vote: On January 18, 2023, the board voted unanimously to renew our employment agreement with Prak Property Management. The new contract will become effective March 1, 2023. It will be for 3 years, with an option to renew for an additional 3 years with mutual consent. The monthly management fee will be $1,000, plus $500 for bookkeeping services. The management fee will increase 10% annually. The matter was time-sensitive and could not wait until the February meeting.

Agenda, February 21, 2023

Agenda for Clarksville CDC Monthly Meeting

February 21, 2023

6:30 p.m.

Haskell House

1703 Waterston

1. Approval of minutes from the January 17, 2023 monthly board meeting. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. Brad Prak, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management.

b. New construction at 1611 W. 10th Street.

c. Renovation projects funded by OWANA funds.

4. Discussion of date for a Work Session to discuss future funding needs. Mary Reed. 10 minutes.

5. Discussion of 2023 CCDC events. Mary Reed, 10 minutes.

6. Report on I Live Here I Give Here/Amplify Austin campaign (March 1-2.) Kim O’Brien, 5 minutes.  
7. Information regarding CCDC’s new website. Mary Reed, 5 minutes

8. Other Business.

9. Executive Session, if necessary.

Action taken via Electronic Vote: On January 18, 2023, the board voted unanimously to renew our employment agreement with Prak Property Management. The new contract will become effective March 1, 2023. It will be for 3 years, with an option to renew for an additional 3 years with mutual consent. The monthly management fee will be $1,000, plus $500 for bookkeeping services. The management fee will increase 10% annually. The matter was time-sensitive and could not wait until the February meeting.

February 21, 2023 Monthly Meeting Cancelled

The February monthly board meeting has been cancelled because we do not have a quorum. Our next scheduled meeting will be held on Tuesday, March 21, 2023.

Agenda (amended), January 17, 2023

Agenda for Clarksville CDC Monthly Meeting--AMENDED

January 17, 2023

6:30 p.m.

Haskell House (outside)

1703 Waterston

1. Approval of minutes from the November 15, 2022 monthly board meeting. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. Brad Prak, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management.

b. New construction at 1611 W. 10th Street.

c. Renovation projects funded by OWANA funds.

4. Discussion of property management going forward. Brad Prak. 20 minutes.

 5. Discussion of 2023 CCDC events. Mary Reed, 10 minutes.

6. Report on I Live Here I Give Here/Amplify Austin campaign (March 1-2.) Kim O’Brien, 10 minutes.      

7. New website for CCDC. Mary Reed, 5 minutes

8. Permission to join Austin Affordable Housing Coalition. Mary Reed, 3 minutes    

9. Report on CCDC/OWANA Christmas party. Paula Hern, 5 minutes.    

10. Other Business.

11. Executive Session, if necessary.

Action taken via Electronic Vote:

On November 29, 2022, the board authorized Mary Reed to send a letter to the City Council stating the CCDC’s opposition to the proposed Tax Increment Reinvestment Zone proposed for the Statesman PUD. Opposition was based on the board’s belief that not enough consideration was being given to affordable housing. The matter was time-sensitive and could not wait until the January meeting.

Agenda, January 17, 2023

Agenda for Clarksville CDC Monthly Meeting

January 17, 2023

6:30 p.m.

Haskell House (outside)

1703 Waterston

1. Approval of minutes from the November 15, 2022 monthly board meeting. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. Brad Prak, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management.

b. New construction at 1611 W. 10th Street.

c. Renovation projects funded by OWANA funds.

4. Discussion of 2023 CCDC events. Mary Reed, 10 minutes.

5. Report on I Live Here I Give Here/Amplify Austin campaign (March 1-2.) Kim O’Brien, 10 minutes.      

6. New website for CCDC. Mary Reed, 5 minutes

7. Permission to join Austin Affordable Housing Coalition. Mary Reed, 3 minutes    

8 Report on CCDC/OWANA Christmas party. Paula Hern, 5 minutes.   

9 Other Business.

10. Executive Session, if necessary.

Action taken via Electronic Vote:

On November 29, 2022, the board authorized Mary Reed to send a letter to the City Council stating the CCDC’s opposition to the proposed Tax Increment Reinvestment Zone proposed for the Statesman PUD. Opposition was based on the board’s belief that not enough consideration was being given to affordable housing. The matter was time-sensitive and could not wait until the January meeting.

Agenda, November 15, 2022

Agenda for Clarksville CDC Monthly Meeting

November 15, 2022

6:30 p.m.

The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, November 14 to obtain the meeting link.

1. Approval of minutes from the September 20 and October 18, 2022 monthly board meetings. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. Brad Prak, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management.

b. New construction at 1611 W. 10th Street.

c. Renovation projects funded by OWANA funds.

4. Report on Haskell House re-opening celebration. Mary Reed. 5 minutes.

5. Discussion of CCDC/OWANA Christmas party. Paula Hern. 5 minutes.

6. Discussion of closer relationship between the CCDC and OWANA. Mary Reed. 10 minutes.

7. Other Business.

8. Executive Session, if necessary.

Action taken via Electronic Vote:

On November 7, 2022, the board authorized Mary Reed to send a letter to the City Council stating the CCDC’s opposition to weakening current compatibility standards, and asking for a postponement of discussion since the hearing is scheduled for Election Day. The matter was time-sensitive and could not wait until the November meeting.

Agenda, October 18, 2022

Agenda for Clarksville CDC Monthly Meeting

October 18, 2022

6:30 p.m.

The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, October 18 to obtain the meeting link.

1. Approval of minutes from the September 20, 2022 monthly board meetings. 3 minutes.

2. Presentation of monthly financial reports. Brad Prak, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management.

b. New construction at 1611 W. 10th Street.

c. Renovation projects funded by OWANA funds.

7. Reminder of November 13, 2022 Haskell House re-opening celebration, 1-3 p.m. 3 minutes.

8. Discuss resuming CCDC/OWANA Christmas party. Paula Hern, 5 minutes.    

9. Other Business.

10. Executive Session, if necessary.

Action taken via Electronic Vote:

On September 23, 2022, the board voted to approve the August 18, 2022 monthly meeting minutes. These minutes were on September 20, 2022 agenda for approval. A board member pointed out an omission describing action taken on Item #5, Board working group’s recommended rent increase options. The minutes were amended to include language that all future rent decisions will be reviewed and approved by the Board. The matter was time-sensitive and could not wait until the October meeting.

Agenda, September 20, 2022

Agenda for Clarksville CDC Monthly Meeting

September 20, 2022

6:30 p.m.

The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, September 19 to obtain the meeting link.

1. Approval of minutes from the April 19, 2022 Annual Meeting and the April 19 and August 16, 2022 monthly board meetings. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports.10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management. Brad Prak.

b. New construction at 1611 W. 10th Street. Kim O’Brien.

c. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.

4. Appointment of Thomas Schiefer to fill Board vacancy left by Aly Byatt’s resignation. Mary Reed, 5 minutes.

5. Review and discuss options to meet the CCDC’s financial needs identified by Board working group (BJ Friedman, Gregory Tran, Mary Reed, Malcolm Greenstein, Brad Prak.) 15 minutes.

6. Adoption of the FY 2022-23 Budget. 10 minutes.

7. Discussion of Haskell House activities, including the November 13, 2022 Haskell House re-opening celebration. Mary Reed, 5 minutes.     

8. Other Business.

9. Executive Session, if necessary.

Agenda, August 16, 2022

Agenda for Clarksville CDC Monthly Meeting

August 16, 2022

6:30 p.m.

The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, August 15 to obtain the meeting link.

1. Approval of minutes from the April 19, 2022 Annual Meeting and the April 19, June 21, and July 19, 2022 monthly board meetings. Kim O’Brien, 5 minutes. (Note: May 17, 2022 monthly board meeting was not held.)

2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.

3. Approve the CCDC renewing its line of credit with Frost Bank. BJ Friedman, 3 minutes

4. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management. Brad Prak.

b. New construction at 1611 W. 10th Street. Kim O’Brien.

c. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.

5. Discuss Board working group’s recommended rent increase option. BJ Friedman, Gregory Tran, Mary Reed, Malcolm Greenstein, 15 minutes.

6. Discuss options identified by Board working group to meet the CCDC’s financial needs. BJ Friedman, Gregory Tran, Mary Reed, Malcolm Greenstein, 15 minutes.

7. Approve CCDC Applicant and Resident Eligibility Policy. Brad Prak, 5 minutes.

8. Discuss hiring new auditor. BJ Friedman, 5 minutes.

9. Decide new date for Haskell House re-opening celebration. Mary Reed, 5 minutes.

10. Discuss resuming CCDC/OWANA Christmas party. Paula Hern, 5 minutes.    

11. Other Business.

12. Executive Session, if necessary.

 Action taken via Electronic Vote:

On July 20, 2022, the board voted to take appropriate actions to object to the proposed name of “Clarksvillage” for a new development on W. 6th Street between Baylor and Blanco. This item was on the July 19, 2022 board agenda for action, but could not be voted on due to the lack of a quorum. The matter was time-sensitive and could not wait until the August meeting.

Agenda, July 19, 2022

Agenda for Clarksville CDC Monthly Meeting

July 19, 2022

6:30 p.m.

The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, July 20 to obtain the meeting link.

1. Approval of minutes from the April 19, 2022 Annual Meeting and the April 19 and June 21, 2022 monthly board meetings. Kim O’Brien, 5 minutes. (Note: May 17, 2022 monthly board meeting was not held.)

2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management. Brad Prak.

b. New construction at 1611 W. 10th Street. Kim O’Brien.

c. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.

4. Report on recent in interest in Clarksville—films, presentations, digital histories. Mary Reed, 10 minutes.

5. Discussion of a formal protest of the proposed name “Clarksvillage” for new development ofn W. 6th Street between Baylor and Blanco. Mary Reed, 5 minutes.

6. Discussion of ways to expand Haskell House programming via technology and possible funding sources. Mary Reed, 10 minutes.

7. Discussion of new date for Haskell House reopening celebration. Mary Reed. 5 minutes.

8. Other Business.

9. Executive Session, if necessary.

Action taken via Electronic Vote:

On June 22, 2022, the board approved the replacement of roofs at 2 properties. This item was on the June meeting, but could not be voted on due to a lack of quorum. This item was time-sensitive and could not wait until the July meeting.

Agenda, June 21, 2022

Agenda for Clarksville CDC Monthly Meeting

June 21, 2022

6:30 p.m.

The meeting will be held virtually via Zoom, due to the expected extreme heat which  will prohibit meeting outside the Haskell House. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, June 20 to obtain the meeting link.

1. Approval of minutes from the April 19, 2022 Annual and Monthly Board meetings. Kim O’Brien, 5 minutes. (Note: May 17, 2022 monthly board meeting was not held.)

2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management. Brad Prak.

b. New construction at 1611 W. 10th Street. Kim O’Brien.

c. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.

4. Election of Officers. 5 minutes.

5. Approval of the 2021 Audited Financial Statement. BJ Friedman, 5 minutes.

6. Updates about Mary Baylor Park and Pauline Brown Neighborhood Center beautification project. Paula Hern. 5 minutes.

7. Discussion of options to address need roof repairs/replacement. Brad Prak. 10 minutes.

8. Discussion of rental rate structure. Brad Prak. 15 minutes.

9. Discussion about policies regarding applicants who own homes and tenants who later disclose home ownership. Mary Reed. 10 minutes.

10 . Discussion of proposed Applicant and Resident Eligibility Policy. Mary Reed, Malcolm Greenstein, Brad Prak. 15 minutes.

11. Review of plans for Haskell House reopening celebration, June 26, 1-3 p.m. Mary Reed. 10 minutes.

12. Other Business.

13. Executive Session.

Action taken via Electronic Vote:

On June 1, 2022, the board approved the proposal submitted by Charity First for Liability, Directors & Officers, and Umbrella insurance coverage. Due to current cash flow issues due to reimbursement grants for the Haskell House renovation and the construction of 1611 W. 10th Street, a down payment will be made, the balance being financed over the next 10 months. This item was time-sensitive and could not wait until the June meeting.

Agenda, May 17, 2022

The May 17, 2022 monthly meeting has been cancelled. Both the President and the Vice-President will be unable to attend. The CCDC Bylaws require at least one of them to be present for a meeting to be held.

The next monthly meeting will be held on Tuesday, June 21, 2022.

Annual Meeting Agenda, April 19, 2022

Agenda for Clarksville CDC Annual Meeting

April 19, 2022

6:30 p.m.

Haskell House *

(outside)

1703 Waterston Avenue

(* in the event of inclement weather, information regarding

the meeting will be posted at www.ClarksvilleCDC)  

1.             Presentation of the “State of the CCDC” Annual Report.

Mary Reed, President.

2.             Presentation regarding the CCDC’s Financial Status.

BJ Friedman, Treasurer.

3.             Presentation regarding the CCDC’s housing program.

Brad Prak, Property Manager.

4.             Announcement of Election Results.

BJ Friedman, acting as Election Administrator.

Agenda, April 19, 2022

Agenda for Clarksville CDC Monthly Meeting

Upon Adjournment of the Annual Meeting

1. Approval of minutes from the March 15, 2022 monthly board meeting. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management. Brad Prak.

b. New construction at 1611 W. 10th Street. Kim O’Brien.

c. Grant-funded repairs to the Haskell House. Mary Reed.

d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.

4. Discussion of improvements at Mary Baylor Clarksville Park. Paula Hern. 5 minutes.

5. Discussion of Haskell House re-opening celebration, June 26, 2022, 1-3 p.m. Mary Reed. 5 minutes.

6. Other Business.

7. Executive Session.

Action taken via Electronic Vote:

On April 5, 2022, the board approved a neighborhood initiative to request residential permit parking for the 1600 block of W. 12th Street. (Note: The board’s approval is only one step in the process. Affected residents will have the final say in approval.)

Amended Agenda, March 15, 2022

Agenda for Clarksville CDC Monthly Meeting (AMENDED 3/15/22)

March 15, 2022

6:30 p.m.

The meeting will be held via Zoom due to current COVID-19 restrictions. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, March 14 to obtain the meeting link.

1. Approval of minutes from the February 15, 2022 monthly board meetings. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management. Brad Prak.

b. New construction at 1611 W. 10th Street. Kim O’Brien.

c. Grant-funded repairs to the Haskell House. Mary Reed.

d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.

4. Discussion of security deposit proposal. Brad Prak. 10 minutes.

5. Discussion of Austin Park Fund. Paula Hern. 5 minutes.

6. Reminder of upcoming election. Kim O’Brien. 5 minutes.

Election will take place on April 19, 2022. Current board members whose terms are expiring: Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas.

7. Reminder of Annual Meeting, Tuesday, April 19, 2022, 6:30 p.m.

8. Discussion of the Haskell House reopening celebration (to be held in June.) Mary Reed. 5 minutes.

9. Other Business.

10. Executive Session.

Agenda, March 15, 2022

Agenda for Clarksville CDC Monthly Meeting

March 15, 2022

6:30 p.m.

The meeting will be held via Zoom due to current COVID-19 restrictions. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, March 14 to obtain the meeting link.

1. Approval of minutes from the February 15, 2022 monthly board meetings. Kim O’Brien, 5 minutes.

2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.

3. Monthly property reports. 20 minutes.

a. CCDC properties managed by Prak Property Management. Brad Prak.

b. New construction at 1611 W. 10th Street. Kim O’Brien.

c. Grant-funded repairs to the Haskell House. Mary Reed.

d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.

4. Discussion of security deposit proposal. Brad Prak. 5 minutes.

5. Reminder of upcoming election. Kim O’Brien. 5 minutes.

Election will take place on April 19, 2022. Current board members whose terms are expiring: Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas.

6. Reminder of Annual Meeting, Tuesday, April 19, 2022, 6:30 p.m.

7. Discussion of the Haskell House reopening celebration (to be held in June.) Mary Reed. 5 minutes.

8. Other Business.

9. Executive Session.