Minutes, October 19, 2021

Minutes from the October 19, 2021 Clarksville CDC Monthly Meeting

The meeting was held via Zoom in order to allow the participation of a Prak Property Management representatives.

Board members in attendance: Aly Byatt, Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Mary Reed, and Gregory Tran.

Others present: Brad Prak, Linda Parsons

1.     On a motion by Aubrey, seconded by BJ, minutes from the September 21, 2021 monthly board meeting were unanimously approved.

2.     BJ reviewed the monthly financial reports. This month we were $4,000 in the black. Insurance costs were discussed. New quotes will be sought in February. Insurance will likely go up due to current conditions. We intend to seek quotes beyond our current provider.

Minutes from the October 14, 2021 Finance & Operations Committee Meeting appear at the end of these minutes. 

3.     Linda Parsons and Brad Prak, Prak Property Management, discussed the accounting information provided each month by PPM, giving the board an opportunity to ask questions and get more familiar with PPM’s reports. There was discussion regarding the use of Excel so that notes can be added for explanation, work can be linked to a particular project/address, more detail provided.

4.     Monthly property reports:

a.     CCDC properties managed by Prak Property Management. Brad reported that rents are “paid up.” Rental payments were discussed. They are posted when they get through the bank, not when they are paid.

b.     New construction at 1611 W. 10th Street: Kim was unable to attend the meeting. Her written report appears at the end of these minutes.

c.     Grant-funded repairs to the Haskell House: Mary reported that the City has asked for bids to repair the Haskell House roof. There is currently a bid for $54,800 for the other required work. The CCDC’s Heritage Grant for this work is $46,452.

d.     Renovation projects funded by OWANA funds: Aubrey was asked to produce drawings for repair to the stairs at 1712 W. 10th.

4.   A CCDC Volunteer Day will take place on Sunday, November 7 at 10 a.m. Volunteers encouraged to bring gardening tools and gloves. Water will be provided.

5.     The Board authorized Paula to talk to Colin Wallis, CEO of the Austin Parks Foundation regarding future improvements at Mary Baylor Clarksville Park.

Note: following the meeting, Paula shared the results of her meeting with Colin. “It was his first time at our park so it was worth it for that alone. We walked around the park and talked about the improvements I had brought to the board. Colin felt confident he could help get the city on board to do some of the things on the list. They would even do a CAPP (Community Activated Park Project.) Hopefully, that is true. He said he would get back in touch and we can go from there. I will get in touch with him if he does not get back with me in the next couple weeks. Fingers crossed!”

6.     Aubrey and Mary discussed plans for the stairs at 1011 Charlotte Street. Aubrey was asked to share 1011 Charlotte permitting updates with Rene and Brad.

7.     No Other Business was discussed.

8.     The Board did not meet in Executive Session.

Minutes from Finance & Operations Committee Meeting on October 14, 2021

Attending: BJ Friedman, CCDC Treasurer, Paula Hern, Chris Thomas, CCDC Vice President and Mary Reed, CCDC President.

1. BJ reviewed the September financials. Mary and BJ had quite a few questions about information in the financials. BJ shared Linda Parsons’, Prak Property Management, answers with Paula and Chris. 

2. Mary reviewed the status of the CCDC’s three on-going projects:

• 1611 West 10th Street. According to James Delgado with American Youth Works, many of the expenses for this project are likely to be higher than budgeted because of supply chain issues. He will update Kim on what the revised expenses are likely to be.

• Haskell House repairs. PARD developed an itemized bid request sheet that Mary has shared with about 7 new contractors in addition to Phoenix 1 and Red River Restoration. She got the names of the additional contractors from several people she knows in the historic preservation field. She also shared the COA’s insurance requirements for the HH project with all of the contractors. She continues to have regular meetings with Kim McKnight and her team.

• OWANA-funded projects. We have gotten a new bid for adding second egresses at 1011 Charlotte that is substantially lower than the first contractor’s bid. However, the new bid will have to be adjusted a bit because the engineer who reviewed Aubrey’s plans wants a few changes. Aubrey, the contractor and Brad Prak will meet at 1011 Charlotte the week of October 24.

We will not be adding a new egress to 1821B Waterston. Rose told the board that there was only one egress at that location, but in fact there are two. Prak Property Management has learned that the tenant at that property wanted a 3rd egress so she could enter the back yard from her bedroom via French doors. Therefore, once we complete the work at 1011 Charlotte, the board can decide what it wants to do with whatever OWANA money remains and share that information with OWANA.

1611 W. 10th Street Report

October Progress:

·      Our first draw request (AHFC reimbursement) was submitted 10/8/21. Have yet to hear from Sherry Cardino, AHFC, regarding its status.

·      SPS Specialty Plumbing Service began their rough in, but work was delayed due to the plumber experiencing a personal emergency. (AYW was unable to hire another plumber during the delay due to the small size of the project.) Plumbing rough in completed in early October. Two inspections need to occur (3rd party engineer and plumbing rough in) prior to foundation pour. Hopefully, will happen by the end of the month.

·      James Delgado (GC Austin Youthworks) estimates project is 10% complete. Project completion date is December 2022.

·      James met with Lee Doar from Austin Energy Green Building and we are on track to earn a 5-star rating.

·      Austin Civil Engineering was hired to draw up a TAP plan. They reduced their rate because we’re a non-profit.

·      AYW has received lumber quotes and is currently evaluating.

·      Sign acknowledging CCDC, AYW, AHFC, and City of Austin participation in the build has been installed at the site.