Minutes, March 15, 2022
Minutes for Clarksville CDC Monthly Meeting, March 15, 2022
The meeting was held via Zoom due to current COVID-19 restrictions.
Board members in attendance: Aly Byatt, Aubrey Carter, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Gregory Tran
Others in attendance: Teresa Perez-Wisely, Randi Shade, Brad Prak
1. On a motion by Paula, seconded by Aly, the minutes from the February 15, 2022 monthly board meeting were approved.
2. BJ was unable to attend the meeting, but submitted the following report: The beginning balance of the money market account was $126,413, ending balance $84,923. Transfers were made to the checking account in the amounts of $16,554 and $24,937 to cover expenses related to Haskell House repairs and construction at 1611 W. 10th. The checking account beginning balance was $8001. Activity included $81,036 in deposits (rents, money market transfers, reimbursements from City grants for Haskell House and 1611 W. 10th), and $49,521 in expenses. Most of the expenses were related to the Haskell House and 1611 W. 10th.
Minutes from the monthly Finance and Operations Committee meeting appear at the end of these minutes.
3. The following monthly property reports were presented:
a. CCDC properties managed by Prak Property Management—Brad reported that PPM’s new software system is close to going online. When in place, tenants will be able to make payments online, make maintenance requests, along with many other improvements to current practices.
PPM is gathering income information on all tenants. This is needed in order to renew the many leases that are currently on month-to-month. The inspection process is continuing. Along with it, a list is being compiled of needed repairs/maintenance. Discussions will be taking place regarding how best to fund these items.
b. New construction at 1611 W. 10th Street—Kim reported that the framing is complete. The roof is scheduled to go on this month. Our third draw on the City of Austin/Austin Housing Finance Corporation grant was approved, in the amount of $13,466. Approximately 20% of the grant remains.
c. Grant-funded repairs to the Haskell House—Mary reported that roof repairs, the final step of the project, will be underway at the end of the month. That work will be done and paid for by the City. Our final reimbursement payment from the Heritage grant is dependent on submission of a final report. Mary is working on the report.
d. Renovation projects funded by OWANA funds—Mary reported that we are waiting on the permit so that we can construct back steps at 1011 Charlotte.
4. Brad brought up the idea of setting flat fees for future security deposits. The amount would be based on a unit’s number of bedrooms. This would apply to future tenants. We will discuss it again at a later date.
5. Paula reported that the Austin Park Fund has asked if we want to keep the account for Mary Baylor Clarksville Park open (our balance will be $0 when current improvement plans are complete.) Paula will ask if there is a fee associated with keeping it open.
6. Kim reminded the board of the upcoming election, to be held prior to the Annual Meeting. Current board members whose terms are expiring are Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas. All members will be notified of the election and given balloting information.
7. Kim reported that flyers will be delivered door-to-door with information about the Annual Meeting--Tuesday, April 19, 2022, 6:30 p.m.—as required in the bylaws.
8. Mary brought up the idea of holding a celebration to mark the reopening of the Haskell House. It was decided that we will hold it in June. There will be live music, (thanks to Aubrey’s generosity), a petting zoo (thanks to payment made for the cancelled 2020 FunFest), and light refreshments. (Note: after the meeting, the date for the celebration was set for Sunday, June 26, 1-3 p.m.)
9. The following was discussed under Other Business: Mary has been in contact with the Google Fiber community affairs department to see about getting Google Fiber installed at the Haskell House. Internet access will be necessary when the Haskell House begins operating as a museum. Should we not be able to get a deal with Google Fiber, she’ll contact other providers
10. The board met in Executive Session to discuss tenant issues.
Minutes from Finance & Operations Committee Meeting on March 10, 2022
Attending: Paula Hern and Mary Reed, CCDC President
1. At the last minute, BJ was unable to attend the meeting because of the death of a friend. Therefore, Mary asked Paula if she had any questions about the financials for February. Paula asked about the $9.00 owed by one of the tenants at 1729 West 11th Street. Mary told her that she would ask BJ about it.
2. Mary reviewed the status of the OWANA-funded project at 1011 Charlotte Street – waiting for permits – the construction project at 1611 West 10th – building starting to look like a house and Kim just submitted a 3rd reimbursement request to the AHFC – and the Haskell House work – new roof to go on later this month. Also, Mary is about to submit the CCDC’s second and final reimbursement request to the Heritage Tourism grant people and earlier this month, submitted a reimbursement request to PARD.