Minutes, February 15, 2022

Minutes from the February 15, 2022 Clarksville CDC Monthly Meeting 

(Meeting held via Zoom)

Board members in attendance: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas, Gregory Tran.

Others in attendance: Brad Prak, Prak Property Management (PPM)

1. On a motion by Paula, seconded by BJ, the minutes from the November 16, 2021 monthly board meeting were approved.

On a motion by BJ, seconded by Paula, the minutes from the January 18, 2022 monthly board meeting were approved.

2. BJ presented the monthly financial reports. We ended the month with $8000 in our checking account, $126,000 in our money market account.

Our annual audit will begin this month. Our mid-year switch from QuickBooks to PPM’s accounting system will present challenges to the process.

The Finance and Operations Committee did not meet this month.

3. The following monthly property reports were presented:

a. CCDC properties managed by Prak Property Management—The Board discussed the enforcement of tenancy rules and voted to take action. Brad reported that PPM’s new software system will go live this month. In response to a question, Brad stated that due to COVID-concerns, only the most pressing interior repairs are being done (safety items and issues reported by tenants.) Exterior repairs have slowed due to weather, but are expected to pick back up. Gutters need to be addressed. These will be expensive.

b. New construction at 1611 W. 10th Street—Kim reported that framing is almost complete. She, BJ, & Mary have a meeting scheduled with American YouthWorks (project general contractor) to discuss cost projections. Currently, the revised budget has allocated the $15,000 contingency of the original budget to line items. All material costs are higher than the original budget anticipated. It’s expected that the project will exceed the budget. We are looking into additional funding sources, including a grant opportunity through Bank of America.

c. Grant-funded repairs to the Haskell House—Mary reported that the work contracted by Phoenix 1 is complete. We have received a portion of the reimbursement funds from the Heritage Grant. The remainder will be requested soon. We also will be receiving reimbursement for some expenses from City Parks and Recreation (PARD.) A new roof will be installed in late March. This project will be a PARD project, with no financial involvement on the part of CCDC.

d. Renovation projects funded by OWANA funds—Mary reported that the permit application for the replacement of the 1011 Charlotte stairs in pending.

4.   Brad has shared with the Board a draft Tenant Selection Plan document. Mary and Malcolm will work with Brad to fine-tune the document. Board members should share their comments on the draft with the Mary, Malcolm, and Brad.

5. The discussion of the CCDC rent structure was postponed until next month.

6. Paula reported that corporate volunteers working with the Austin Parks Foundation will spread mulch at Mary Baylor Clarksville Park on February 20. She hopes that the line painting project (basketball and pickleball courts) will be done in March. This project will be paid for by non-CCDC funds allocated to the park.

7. The Board decided that it is time to return to in-person meetings. The March 15, 2022 Board meeting will be held at the Haskell House.

8. The Board decided to re-open the Haskell House to visitors in June, assuming COVID conditions allow. The house will be open one day a month.  

9. Discussed under “Other Business”

The City Council will be considering a resolution to rename Confederate Street after Maggie Mayes, early Clarksville resident. Mary has spoken with Councilmember Tovo’s office about correcting the resolution to note that Confederate Street is near Clarksville, but not in it. “Community Impact” contacted Mary for information about Maggie Mayes.

10. The Board did not meet in Executive Session.

 

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Minutes, March 15, 2022

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Minutes, January 18, 2022