Minutes, July 21, 2020

Minutes from the July 21, 2020 Clarksville CDC Monthly Meeting                      

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the July 21, 2020 Monthly Meeting was held via Zoom.

Board members in attendance: Aly Byatt, Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien (part of meeting), Mary Reed, Chris Thomas, and Gregory Tran

Others in attendance: Rose Gabriel

1.    On a motion by BJ, seconded by Aubrey, the June 16, 2020 monthly board meeting minutes were approved.

2.    BJ presented the monthly balance sheet and profit and loss statements, along with the quarterly financial reports. As of June 30, 2020, our checking account balance was $12,250, our savings balance was $127,664. There were many repairs in the past month, totaling $17,210. This was a big hit, making our monthly net operating income -$11,644, but our balances are healthy so this is not currently a concern. There was discussion concerning the federal PPP monies (to be used for salary only; currently in a separate account at Frost Bank) and the EIDL money. Mary is talking to experts regarding the EIDL funds to see how, and if, we will be able to use this money. We will not touch those funds until those things have been determined.

BJ also presented the 3rd quarter report. Reduced rents have not hit us as hard as we’d feared, but we ended the quarter $7,500 in the hole, about $3,000 for the first 3 quarters combined. Mary asked a question about the “Fun Fest sponsorship” line item. Rose explained that this was money originally given by a sponsor who chose not to have it returned when the 2020 Fun Fest was cancelled. This item will be reclassified to reflect that it is a donation. The Board continues to appreciate the quarterly reports and thanked BJ for compiling and presenting the information.

Minutes from the July Finance Committee meeting are at the end of these minutes..

3.    Rose presented the property management report. One tenant is 2 months behind, but Rose is expecting to receive a check tomorrow. We are in contact with Casa Marianella regarding other tenants who have been hit hard due to COVID-related work visa delays. Casa Marianella is working to fund all or part of the arrears rent. A family has been approved to move into 1009B Charlotte. They were referred by a current CCDC tenant. Many repairs were completed this month. The board discussed the poor condition of a recently vacated unit. An extensive make-ready will be required before a new tenant can move in.

4.    The Q & A session with Officer Brian Galvan, APD Baker Sector, was postponed until next month.

5.    Mary reported that relatives of Hezekiah Haskell have contacted her about the Haskell House and the history of Clarksville and the photo of Hezekiah Haskell and his family. They were able to identify some of the people in the photograph.

6.    Rose reported that plans for new CCDC construction at 1611 W. 10th were resubmitted after adjusting the design to move the house out of a proximity conflict with overhead utilities. American Youthworks will meet with Rose to determine responsibilities on 1611 W. 10th.

7.    There was nothing to report regarding Haskell House repairs.

8.    The board discussed prioritizing uses for the $52,000 OWANA affordable housing money.  Priorities included: adding a second egress route to those CCDC units which currently have only one; improvement to the exterior staircases on some of the two-story residences; addressing the issue of needed water meter splitters. On a motion by Paula, seconded by Aubrey, the board unanimously agreed to use the money to fund these items.

9.    Under Other Business, the board discussed the need to support our neighborhood restaurants. 

10.                  The Board met in Executive Session to discuss personnel matters.

Action taken via Electronic Vote:  

7/8/20: The board voted to replace the air conditioning unit at 1007A Charlotte. Two bids were received. Rose and Mary recommended approval of Totally Cool’s bid to replace the unit with a Ruud HVAC system at a cost of $5,195. This action required immediate action and could not wait until the July board meeting.

Minutes from the July 16, 2020 Finance Committee Meeting

Attending: BJ, Friedman, CCDC Treasurer, Mary Reed, CCDC President, Rose Gabriel, CCDC Director Property and Finance 

BJ and Mary reviewed the financials for June and asked Rose for a few clarifications.

BJ compared the CCDC’s June bank statement against deposit slips, debit transactions and receipts for that month.

BJ and Rose discussed the upcoming quarterly financial report

Rose provided an update regarding the status of rents for July and what she anticipated for August.

BJ, Rose and Mary discussed the best ways to use the OWANA money and what to recommend to the board. They agreed that their #1 priority was the addition of a second ingress/egress at the properties with just one. Other priorities: reconfiguring/rebuilding staircases at CCDC properties with two stories; installing splitters on the utility meters at the properties for which the CCDC is now paying the bills.

BJ, Rose and Mary discussed whether there were any significant repairs or improvements needed

BJ, Rose and Mary reviewed the CCDC’s PPP and EIDL obligations.