Minutes, July 21, 2020
Minutes from the July 20, 2021 Clarksville CDC Monthly Meeting
The meeting was held virtually so that Brad Prak and Rene Gonzalez, Prak Property Management, could attend.
Board members in attendance: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, and Chris Thomas
Others in attendance: Brad Prak, Rene Gonzalez
1. On a motion by Aubrey, seconded by BJ, the minutes from the June 15, 2021 monthly board meeting were approved.
2. BJ presented the monthly financial report. Expenses were high this month due to the replacement of an a/c system and $16,817 in expenses related to 1611 W. 10th Street, resulting in a monthly deficit. (Note: some of the 1611 W. 10th Street expenses will be reimbursed from the AHFC/COA loan; the remaining amount will be paid from earmarked CCDC funds.) We ended June with $12,541 in our checking account and $168,786 in our money market account
BJ reported that she has been providing information to the auditor for the CCDC’s annual audit. She hopes that it will be completed soon.
Brak Prak, Prak Property Management (PPM), will meet with BJ and Mary to discuss PPM taking on the monthly financial reporting.
The Finance and Operations Committee did not meet in July.
3. BJ noted that we are incurring finance charges by paying our insurance payments monthly rather than annually. After some discussion, Mary agreed to contact our insurance agent to see if there is an option to make 2 annual payments.
4. Monthly property reports:
a. Rene Gonzalez, PPM, reported on maintenance issues related to the CCDC’s housing units. Major issues this month included replacing the water heater at 1821B Waterston (decision was made to replace with a tank-type water heater in a more accessible location in the attic, and to look into putting insulation on the attic ceiling, per Aubrey’s recommendation) and the cleaning of the A/C system at 1817 W. 10th. PPM is getting an estimate on repairing the exterior stairs at 1708 W. 10th. All tenants with expiring leases will be continue on a month-to-month lease until CCDC and PPM agree on what lease to use going forward. A question was asked about PPM replacing light bulbs for tenants. Rene responded that it’s safer for PPM to do this, and reduces possible damage to certain light fixtures.
b. New construction at 1611 W. 10th Street: Mary reported that foundation work has begun at the site, and that American YouthWorks is close to obtaining the builders risk insurance needed for us to begin applying for expense reimbursements from the AHFC/COA.
c. Grant-funded repairs to the Haskell House: Mary reported that bids received for the repairs are coming in higher than funds available. She is meeting with Kim McKnight, COA Parks, to discuss where additional funds might be found. Mary had contacted the COA department which oversees the Heritage Grants to keep them updated.
d. Renovation projects funded by OWANA funds: Aubrey reported that he has prepared drawings for the new ingress/egress at 1011 Charlotte and he has someone ready to bid the project. He and Rene discussed different door options. Rene will provide specs on the door he thinks might work. The door must be full-light because it’s replacing a window.
5. Mary presented the board with a list she and Gregory prepared of possible community events that can be held in the fall of 2021 and in 2022. The board decided to hold the ice cream social in the fall, possibly with a photo booth at the event. BJ wondered if we have any remaining deposits from the cancelled 2020 FunFest, (petting zoo or bouncy house.) She will look into this, and Gregory is researching photo booths.
6. The following items were discussed under Other Business:
· Mary reported that some of the Clarksville Community Gardeners have happily taken on the project of cleaning up the plantings in front of the Pauline Brown Clarksville Neighborhood Center. They have cleaned up the freeze-damaged plants. In the fall, they will replace plants.
· Mary also reported that Felicia Farnes is going to clean the porch area of the Neighborhood Center.
· A suggestion was made to reach out to Google Fiber to see if they would be interested in providing, gratis, internet service to the Haskell House.
7. The board did not meet in Executive Session.
Action taken via Electronic Vote:
On June 16, 2021, the board approved the final contract to hire Prak Property Management to manage all CCDC properties as well as to handle CCDC bookkeeping. This matter was time-sensitive and could not wait until the July meeting.
On June 23, 2021, the board approved the hiring of Rigo Guzman to repair flooring in 1817A Waterston. This matter was time-sensitive and could not wait until the July meeting.
On June 30, 2021, the board approved hiring Jaime and Samuel Romero to make needed repairs to 1009B Charlotte related to air conditioner leak. This matter was time-sensitive and could not wait until the July meeting.