Minutes, June 21, 2022
Minutes from the June 21, 2022 Clarksville CDC Monthly Meeting
Due to extreme heat, the meeting was held virtually via Zoom.
Board members present: Aly Byatt, Malcolm Greenstein, Kim O’Brien, Mary Reed, Gregory Tran
Others present: Brad Prak, Rene Gonzalez, Marivaldo Ferreira (all from Prak Property Management (PPM)
1.The minutes from the April 19, 2022 Annual and Monthly Board meetings were not available. They will be on the July agenda for approval. (Note: May 17, 2022 monthly board meeting was not held.
2. The board discussed the monthly financial reports. We ended the month with $53,293 in our checking account and $121,180 in our money market account ($50,849 dedicated OWANA housing funds; $50,849 dedicated AHFC 1611 W. 10th Street funds; $19,093 CCDC savings.) The biggest issue this month was excessive water usage at the Waterston property. PPM has found no water leaks. The City is checking to see if there is a problem with the meter.
3. Monthly property reports:
a. CCDC properties managed by Prak Property Management: PPM had no issues to report.
b. New construction at 1611 W. 10th Street: Kim reported the following: As of the end of May, the house is 50% complete. We have reached an agreement with Austin
Water to reinstall water service to the City-owned lot at no cost to the CCDC. Thanks to Councilmember Tovo for intervening on our behalf. Due to COVID-related delays and increased material and subcontractor costs, it looks like the project will be 25% over original budget. With help from David Claus and Ruby Toolin at American Youthworks, Brad, Mary, and BJ, Kim submitted a grant application to the Bank of American Foundation for $50,000. If successful, it will cover the overage.
c. Renovation projects funded by OWANA funds: Mary reported that the survey required to obtain the permit for stairs at 1011 Charlotte has been completed. We’re now waiting for the permit to be issued.
4. On a motion by Malcolm, seconded by Gregory, the following officers were elected: Mary Reed, president; Chris Thomas, vice-president; Kim O’Brien, secretary; BJ Friedman, treasurer. Their terms will run until May 2023.
5. On a motion by Kim, seconded by Malcolm, the board unanimously approved the 2021 Audited Financial Statement. The audit was clean. Record keeping weaknesses identified already have been addressed in the early months of the current fiscal year.
6. Updates about Mary Baylor Park and Pauline Brown Neighborhood Center beautification project. Paula was unable to attend the meeting due to sick family members, but submitted the following report: As far as the park improvements, the city put in sidewalk between the pickle court and basketball court and moved the water fountain next to the pickle court. It also includes a dog watering dish. The city also put grass down and is watering it regularly from a water truck. I hope to continue to work with APF to get more mulch spread at some point and possibly fixing the metal fence along tenth. They have closed out CCDC's account and used the last of the $1300 for the re-painting of the court lines.
The community center has a little bit neater look due to mulch being spread and more regular watering. Mary was able to ask the current tenant to water once a week. Tom helped fixed the hoses and we got soaker hoses down in the two areas that have plantings. It looks better but still stressed due to heat. The lighting has yet to be removed as it is electrical and not solar. Better to have an electrician remove at a time when feasible. The fallen limb was removed and the big piece of old plywood lying on the side is now
leaning against the house. Looks better but will eventually need to be removed. There are still limbs in the back of the property that need to be removed at some point as well. Judy and I will continue to work on getting the rest of the mulch spread.
7. Brad presented information about the condition of roofs on 4 CCDC properties which need repairs or replacement. Options included making all needed repairs/replacements at a net cost of $44,490 (total cost of $80,096 less $35,606 insurance coverage) or, due to our current financial situation, repairing/replacing two roofs, and delaying the others until the next fiscal year. During the discussion, we lost quorum and could not vote. An electronic vote will be taken since this is a pressing matter.
8. Discussion of rental rate structure was postponed due to the lack of quorum.
9. Discussion about policies regarding applicants who own homes and tenants who later disclose home ownership was postponed due to the lack of quorum.
10 . Discussion of proposed Applicant and Resident Eligibility Policy was postponed due to the lack of quorum.
11. Due to the extreme heat projected for next Sunday, June 26, the Haskell House reopening celebration will be postponed, rescheduled to a time when it’s cooler.
12. No Other Business was discussed.
13. The board did not meet in Executive Session.
Action taken via Electronic Vote:
On June 1, 2022, the board approved the proposal submitted by Charity First for Liability, Directors & Officers, and Umbrella insurance coverage. Due to current cash flow issues due to reimbursement grants for the Haskell House renovation and the construction of 1611 W. 10th Street, a down payment will be made, the balance being financed over the next 10 months. This item was time-sensitive and could not wait until the June meeting.