Minutes, April 20, 2021 Monthly Meeting
Minutes from the April 20, 2021 Clarksville CDC Monthly Meeting
(held upon adjournment of the Annual Meeting)
Board members in attendance: Aly Byatt, Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas, and Gregory Tran.
Others in Attendance: Rose Gabriel, CCDC Director of Property and Finance
1. On a motion by Aubrey, seconded by Chris, the January 19, 2021 minutes were approved.
Due to severe weather, the February 16, 2021 meeting was cancelled. It was not rescheduled.
On a motion by Paula, seconded by BJ, the March 16, 2021 were approved.
2. BJ Friedman, Treasurer, presented the monthly financial reports for March. Expenses exceeded income, resulting in a net loss of $1,460. We ended the month with $18,921 in our checking account, and $168,777 in our savings account (note: only $33,441 of this total is not allocated to specific projects.) Expenses were high the past month due to repairs associate with the severe weather. Also, property inspections began in March, at $100 each. Two units were inspected this month. All properties will be inspected in the next few months.
For the quarter, expenses exceed income. Renovation, supplies item is at 63%. Some is related to the freeze, some related to additional make-ready expenses.
The minutes from the April 15, 2021 meeting of the Finance and Operations Committee are at the end of these minutes.
3. Rose Gabriel, Director of Property and Finance, presented the monthly property report.
a. Construction of new CCDC house at 1611 W. 10th: We have paid for historic review application. Item is on their consent agenda for April 26, 2021.
b. Grant-funded repairs to the Haskell House: Rose has sent out bid requests, but people are not responding.
c. Egress/ingress work at 1011 Charlotte and 1821 B Waterston (work to be covered by OWANA-donated funds): Aubrey has provided drawings from for stairs at 1011 Charlotte; the door that was ordered was returned because it weather event prohibited pick up. Door will be re-ordered when an installer is available.
d. Other issues: Questions were asked about leases coming up for renewal, with a reminder that inspections of those properties must be completed prior to renewal. Rose said that inspections are planned.
4. The board discussed the status of meeting in person in the near future. A decision was made to hold the next meeting outside the Haskell House. In case of inclement weather, the meeting will be held via Zoom.
5. Because of COVID concerns, the spring membership drives have not been held for the past 2 years. Kim proposed moving the membership drive to the fall, the 2021 drive to be held in October. Aubrey suggested that in addition to the door-to-door campaign, we also hold some sort of an event at the Haskell House to increase awareness.
6. Mary discussed the need for volunteer docents at the Haskell House. The new Use Agreement between PARD and the CCDC calls for the Haskell House to be open for 4 hours one day per month. A number of board members expressed interest. Mary will also contact others in the neighborhood. She is drafting a manual for docents and will do an orientation. All docents will have to have criminal background checks.
7. Mary gave an update on plans for 1104 Toyath. She met with the builders, Paradiso Homes. Subsequently, Aubrey talked to them about alternatives to their original design. The meeting went well, and they came up with a new design. The home will no longer be contributing, but it will look more appropriate for the neighborhood.
8. No Other Business was discussed.
9. The board did not meet in Executive Session.
Action taken via Electronic Vote:
On March 17, 2021, the board authorized Mary to sign the new Haskell House use agreement between City Parks and Recreation and the CCDC. Our initial agreement had expired. This item had been on February’s agenda for approval, but the meeting was cancelled to extreme weather. This matter was time-sensitive and could not wait until the April meeting.
Minutes from Finance & Operations Committee Meeting on April 15, 2021
Attending: BJ Friedman, CCDC Treasurer, Paula Hern, Mary Reed, CCDC President, and Rose Gabriel, CCDC Director Property and Finance. Absent: Chris Thomas, CCDC Vice President
The Committee reviewed and discussed the financials for March as well as the FY 2019-2020 Budget to Actual doc and a doc comparing income and expenses in FY 2017-2018, FY 2018-2019 and FY 2019-2020, both of which were prepared by BJ.
Rose provided an update on the property inspections that were conducted. She also reported on her conversation with a tenant family that has not been current on its rent for quite a while and that has violated some tenant rules.
Mary asked Rose about the status of our application for a tank-less water tank rebate. Rose said that we had not applied for it yet.
The Committee discussed if there are actions that the CCDC can do to prepare for potential problems caused by extreme cold or extreme heat. Mary commented that we should figure out if there are things we can do to protect the CCDC’s infrastructure like the pipes, HVAC, water tanks in our properties. BJ asked if all of our properties have functioning windows with screens; Rose did not know. Rose will put together some severe weather event preparation options for the committee members to consider.
Mary also noted that the COA has plans to establish “resiliency centers” in different locations throughout the city. People could go to these centers if remaining in their homes during a severe weather event was not a viable option. Mary offered to contact Shannon Halley with Councilmember Tovo’s office about the centers and to find out if Shannon has information about the potential impact of prolonged extreme heat on people and properties.